Word 2007 Tips to Help with Styling Documents

You can configure Word 2007 to show you more styling information by default, much as Word 2003 did. Users accustomed to Word 2003 will find these tips particularly helpful.

To display Style box in your Quick Access Toolbar, follow these steps:

1. Click the downward pointing arrow to the right of the Quick Access Toolbar (which is in the top-left corner of the screen).

2. Choose More Commands. The Word Options dialog opens.

3. In the left pane, scroll down and select Style (not Styles).

4. Click Add, and click OK.

5. A box appears that shows the style of whatever text you have selected. You can also change a paragraph style by typing its name in this box. It functions exactly like using the toolbar, except you must know the name of the style you want to use and type it in the Style box.

For example, if you want to change the style of a paragraph to Body, place your cursor anywhere in that paragraph, then double-click in the Style box and type Body. Hit Enter, and the paragraph style changes to Body.

To see nonprinting characters on screen, follow these steps:

1. Click the Office button (in the very top-left corner), and click Word Options (bottom right).

2. Click the Display tab.

3. Under Always Show These Formatting Marks Onscreen, check Show All Formatting Marks (or select only the ones you want to see).

4. Click OK.

To have paragraph styles displayed along the left side of your screen (in Draft and Outline views only), follow these steps:

1. Click the Office button (in the very top-left corner), and click Word Options (bottom right).

2. Click the Advanced tab.

3. Under Display, set the Style Area Pane Width in Draft and Outline Views to .5”.